Office Administrative Assistant Job at CyberX Info System, Belfast, ME

ekdWcFlOT3J0TlZsbFhSZXpyd0cvMUIzTnc9PQ==
  • CyberX Info System
  • Belfast, ME

Job Description

Job Description

Job role: Part-Time Office Assistant

Location: Belfast, Maine

We're looking for a versatile Office Assistant to support our growing team with administrative, accounting, and light IT tasks. This is a dynamic, part-time role with room to grow into full-time as we expand. If you're someone who thrives in a fast-paced environment and enjoys wearing multiple hats, we want to hear from you!

What You’ll Do

Administrative Support

  • Oversee daily office operations and provide general support to staff
  • Maintain organized filing systems (digital and paper)
  • Schedule meetings, prepare agendas, and record minutes
  • Respond to general phone and email inquiries
  • Assist with document formatting, proofreading, and preparation

Accounting Support

  • Enter financial transactions into accounting software (QuickBooks, Xero, etc.)
  • Assist with invoice generation, expense tracking, and monthly reconciliations
  • Help manage accounts payable/receivable records
  • Coordinate with external accountants on reporting and tax preparation
  • Support budget tracking and procurement processes

IT & Tech Support

  • Provide basic tech support (email setup, printer issues, etc.)
  • Assist with software updates and installations
  • Help maintain the company website or CMS (e.g., WordPress)
  • Track IT inventory (hardware/software)
  • Liaise with external IT providers when needed

Required Qualifications

  • High school diploma (Associate degree or higher preferred)
  • Experience in office administration or accounting support
  • Proficient with Microsoft Office and Google Workspace
  • Familiar with accounting tools like QuickBooks, Xero, or similar
  • Comfortable with basic IT troubleshooting and support

Job Tags

Full time, Part time, Work at office,

Similar Jobs

OrganizedWithMarissa

Professional Organizer Job at OrganizedWithMarissa

 ...light travel) Instagram: @OrganizedWithMarissa follow us! About Us OrganizedWithMarissa is a luxury in-home personal organization service based in NYC. We specialize in creating tailored systems that help clients live a more streamlined, clutter-free life.... 

Pacific Life

Wholesaler Support Administrator Job at Pacific Life

Job Description:Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead - our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate...

HonorVet Technologies

Mainframe/COBOL/DB2 Programmer Job at HonorVet Technologies

 ...Job Title - Mainframe/COBOL/DB2 Programmer Location - Remote Description Recent experience in the workers' compensation insurance industry with knowledge of one or more insurance policy administration functions. 5+ years of hands-on experience... 

Capital Waste Services LLC

Heavy Equipment Operator Job at Capital Waste Services LLC

 ...access to state-of-the-art systems and processes, and the best leadership in the business! POSITION SUMMARY: The Heavy Equipment Operator is responsible for the safe operation of heavy equipment at a recycling center, landfill or transfer station for the purpose... 

Best Buy Co. , Inc.

Geek Squad Advanced Repair Technician Job at Best Buy Co. , Inc.

 ...As a Geek Squad Advanced Repair Technician (Agent), youll work at our local Best Buy store to provide technology support and repair customers computers and other devices. Youll provide excellent customer experiences by listening to their needs and Repair Technician, Technician...